Portfolio — Solutions
SYSTEMS
THAT WORK.
6 AI automations, CRM builds, and management platforms. Each one solves a real bottleneck with a measurable outcome.
Top result
95%
Faster Processing
CoalTrack AI
Smart billing automation for coal distributors
Problem
4 employees spent an entire week manually entering billing data. Errors were common, reports were delayed, and the process consumed massive resources.
Solution
AI-based OCR tool where users click a photo of a bill & upload. Automated pipeline extracts fields, validates them, and generates structured Excel files with custom business logic.
“Shaibya built our CoalTrack AI system that turned a 7-day manual billing process into a 4-hour automated workflow. It's been a game-changer for our operations.”
— Rajesh K., Operations Head, Coal Distribution Co.
FitManage 360
All-in-one gym management system
Problem
Gym owners tracked everything on registers and Excel. Renewals were missed, attendance was manual, trainers weren't tracked, and revenue was leaking from no-show members and expired cards.
Solution
End-to-end membership system with automated renewal reminders, attendance tracking, trainer scheduling, workout & diet plan builder, payment dashboard, and social media strategy.
“Before Shaibya, I was spending 3 hours a day on WhatsApp chasing renewals. Now it happens automatically. We grew from 120 to 350 members without adding admin staff.”
— Owner, Revolution Fitness, Nagpur
Top result
120→350
Members Growth
Top result
3x
Lead Capture Increase
Property Management System
CRM + lead automation for real estate agents
Problem
Agents managed leads on WhatsApp and notebooks. No CRM, no follow-up automation, site visit scheduling was all manual, and document management was chaotic.
Solution
Lead capture from website → CRM pipeline. Property listing manager, client follow-up automation, site visit scheduler with confirmation reminders, document management, and commission tracking.
Dairy Management System
Digital operations for dairy businesses
Problem
A dairy business tracked daily milk collection, fat testing, and payments entirely on paper. Errors in calculation led to disputes with farmers and revenue discrepancies.
Solution
Built a digital system for daily collection tracking, automated fat-based pricing, farmer payment calculation, and monthly report generation.
Top result
100%
Digitized Records
Now Booking